Assistant project manager

Has good knowledge of PC operation, MS Office, Word, Excel, Power Point, internet browsing;

• Organizes his time, tasks and workplace;
• Has the ability to meet deadlines;
  
• Assist the project manager in communication, documentation and internal coordination issues;
  
• Writes letters or answers to letters, at the direction of the project manager;
• Receives Serbian, Romanian or foreign persons - representatives of public institutions, collaborators, companies - who come into contact with the general manager or other employees of the company, in the interest of service;
  
• Book flights within the company;
  
• Book hotel rooms for administrators;
  
• Ensures the transport from and to the airports of collaborators - foreign persons, as well as their accommodation;
  
• Keep records of foreign persons who present themselves as collaborators of the company;
  
• Ensures the protocol activity during the meetings, in accordance with the daily requirements;
  
• Ensures the necessary hygienic-sanitary products, protocol products, office/stationery products, water within the headquarters.
  
• Drafts and sends internal and external correspondence, faxes in Romanian and English;
  
• Check the email address- download invoices, addresses, notices;
  
• Tracks correspondence via email and redirects to colleagues/departments;
  
• Pays the utilities for rented properties and related bills.
  
• Performs daily secretarial activities;
  
• Receives and directs telephone calls;
  
• Receives visitors and informs the contact persons in the company of their arrival;
  
• Receives, registers, distributes to the involved offices the messages received from partners, clients and other employees;
  
• Drafts the business correspondence necessary to carry out the daily activity;
  
• Updates the document database;
  
• Develops and edits documents and reports required by management;
  
• File and archive the documents related to the received and/or sent correspondence;